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1. WHAT PERSONAL DATA DO WE COLLECT?
We collect personal data from you whenever you interact with our Website, including when you make purchases, when you browse our Website, or when you sign up to receive any of our services. When providing personal data to us through a form, we indicate which personal data is optional. Please note that, when collection of personal data is required or necessary either as needed for us to fulfil your order or based on legal obligation and you elect not to provide the personal data, we may not be able to accept or fulfil your order.
The types of personal data that we will collect, store, maintain or process includes the following. We provide further details regarding the use of the personal data in Clause 7.
Personal data you provide when you purchase from us
Additional Personal Data provided through the "My Account" feature
Additional Personal Data obtained when you use our Websites
- Facebook: first name, last name, profile picture
- Instagram: username, name, profile picture, bio, follower count
Additional Personal Data obtained through contact with us
Our Websites are not intended for use by persons under the age of 18 and our terms and conditions require that a person be 18 or older when placing an order with us. If you believe we have collected personal data from a person under the age of 18, please notify us at the information provided in Clause 13.
2. HOW WE USE THE PERSONAL DATA WE COLLECT FROM YOU?
We will use your personal data for the following purposes:
For customer care purposes:
NOTE: Please note that you will receive communications with respect to fulfilling your order or for customer care purposes even if you opt out of receiving marketing communications. This communication could be from Matthew’s Foods Online or courier fulfilling your order.
For marketing purposes (including personalisation):
For marketing through third parties:
If you use our Website and you have agreed to accept cookies, then you may receive personalised advertisements of our products when browsing other Website using the same computer or device you used to view our Website. This marketing is enabled through the cookies collecting data of your online browsing behaviour. These cookies are operated by a third party and the advertisements are provided through a third party. Details of our third party providers are available within the Data Sharing section of this policy.
For marketing through third parties (including online advertising):
If you use our Website, then you will receive marketing from us through our third party suppliers such as email campaigns and direct marketing campaigns promoting our products.
By using our Website you will also receive personalised online advertising when browsing other websites using the same computer or device you used to view our Website. Online advertising is enabled through the cookies collecting data of your online browsing behaviour. These cookies are operated either by Matthew’s Foods Online or by a third party and the online advertising is provided through a third party.
Please note that we use search engine advertising programmes e.g. Facebook, Google Adwords and other advertising platforms to serve online advertising. If you are a registered user with these types of advertising platforms, we will use your email address or other contact information, in an encrypted format, to:
Please note that the online advertising outlined above is subject to the privacy choices you have made on these advertising platforms.
You can opt out of receiving online advertising from us.
Details of our third party providers are available within Clause 8 of this policy.
You can remove or disable cookies at any time.
For internal business purposes:
We will use any of the personal data collected to help us to understand how many people interact with our Website, how well the Website are working and to consider any improvements we may need to make to the Website to improve your online experience. It also helps us determine what products you are interested in and what you or other customers might wish to purchase from us in future.
More specifically, we may use your personal data for the following internal business purposes:
3. WHEN MAY YOU OPT OUT OF MARKETING COMMUNICATIONS?
You have the right to opt out of receiving direct marketing communications at any time. We will address your opt out request as soon as possible, but no longer than one month from the date we receive your request.
You may opt out of marketing communications or change your preferences with respect to marketing communications by:
Some cookies are necessary to allow you to browse our website, use its features, and access secure areas. The use of these cookies is essential for the website to work. We also use functional cookies to remember choices you’ve made or information you’ve provided, such as your username, language, or the region you are in. This allows us to tailor your website experience specifically to your preferences. For example, authentication cookies are functional cookies that are used for the duration of a session (or persistent, if you agree to the “remember me” function) to allow users to authenticate themselves on subsequent visits or to gain access to authorized content across pages. The functional cookies we use include:
5. HOW DO WE PROTECT YOUR PERSONAL DATA?
We are committed to protecting and respecting your privacy rights, and to ensuring that your personal data is safe and secure.
We use administrative, organisational, technical and physical safeguards to protect personal data. Our security controls are designed to protect your personal data from unauthorised alteration, access, disclosure, and use. We regularly test our Website, data centres, systems, and other assets for security vulnerabilities. In addition, at a minimum, our safeguards involve appropriate technical and organisational measures including, but not limited to, encryption services, review of our data collection, storage and processing practices (including physical security measures, to guard against unauthorised access to systems), scenario planning and crisis management protocols to ensure we are able to respond to cyber security attacks and data security incidents, regular penetration testing of systems, security controls to protect our IT infrastructure from external attack and unauthorised access, and internal policies setting out our data security approach and training for employees.
Matthew’s Foods Online handles payment card data in a manner consistent with the Payment Card Industry Data Security Standard (PCI-DSS).
6. WHAT CAN YOU DO TO PROTECT YOUR PERSONAL DATA?
We will never ask you to confirm any bank account or credit card details in writing or via email. If you receive an email or any other written communication claiming to be from us, asking you to provide this data, please ignore it and do not respond.
If you are using a computing device in a public location, you should always log out and close the website browser when you have finished your online session.
If you create an account with us, you must keep your password private and avoid using the same password for multiple online accounts. We recommend regularly changing your password, which you can do within your account.
7. OUR LAWFUL BASIS FOR PROCESSING YOUR PERSONAL DATA
Matthew’s Foods Online relies on different lawful basis for processing personal data. In some cases, more than one lawful basis may apply with respect to the same personal data.
Contract: We collect and process personal data in order to fulfil the order you place with us and in accordance with our contract with you to fulfil your order. Such personal data includes the items detailed in Clause 2 under the title "To fulfil your order".
Legitimate Interest: We collect and process personal data for our legitimate interests in fulfilling and processing your order, any customer care issues, to conduct research, to send email, direct marketing and online advertising to you, handling legal claims, and for fraud identification and prevention checks. Such personal data includes the items detailed in Clause 2 under the title "For customer care purposes", "For marketing purposes", "For marketing through third parties" and "For internal business purposes". With respect to any direct marketing we provide on the basis of a legitimate interest, you can unsubscribe as described in Clause 3.
Legal Obligations: Matthew’s Foods Online is required to comply with applicable laws, rules and regulations as well as industry standards and orders by courts with jurisdiction over Matthew’s Foods Online. In doing so, we may collect and retain personal data. For example, Matthew’s Foods Online creates and maintains records of your orders to maintain the tax and accounting records required by applicable laws, and to share such records with the tax authorities as and when required.
8. WHEN MIGHT WE SHARE YOUR PERSONAL DATA WITH THIRD PARTIES?
We will share your personal data with certain third parties in order to fulfil and process your order, enable us to perform our contract to provide your purchase to you and to provide you with marketing update.
In addition to the reasons identified above, we may provide your personal data to third parties in the following circumstances:
9. HOW LONG DO WE KEEP YOUR PERSONAL DATA?
We will only retain your personal data for the purposes set out in this policy and for as long as we have a legal or business requirement to do so. Different retention periods apply for different types of personal data, however, the longest we will normally hold any personal data is 7 years after the last contact with such person or purchase by such person. The time period for retention will depend on applicable laws, rules or regulations that we are required to follow, whether there is an ongoing request or query or other type of legal claim or dispute, the type of information we are holding and whether we are asked by you or a regulatory authority to keep the personal data.
10. WHERE YOUR PERSONAL DATA WILL BE PROCESSED / INTERNATIONAL TRANSFERS?
Matthew’s Foods Online is a UK based company and we will hold and process your personal data in the UK, which is outside of the EU, therefore, the UK is considered to be a "third country". We will share your personal data with certain third party providers both in the UK and overseas for the purpose of: (a) fulfilling orders placed for national and international delivery by you, (b) customer care, and (c) as otherwise outlined in Clause 8. Some of the organisations that we share personal data with may process it overseas. Please be assured that we have implemented appropriate technical and organisational measures and adequate safeguards to protect personal data. We are committed to continuously developing and improving the measures we already have in place. If any disclosures of personal data mean that your personal data will be transferred outside the UK, we will only make that transfer if: (a) the country to which the personal data is to be transferred ensures an adequate level of protection for personal data; (b) we have put in place appropriate safeguards to protect your personal data, such as an appropriate contract; (c) the transfer is necessary for one of the reasons specified in Clause 7, such as fulfilment of an international order under the contract between us and you; or (d) you consent to the transfer.
11. YOUR RIGHTS TO ACCESS YOUR DATA AND RECTIFY ANY INACCURACIES IN YOUR PERSONAL DATA
We fully respect that your personal data is owned by you and that you have certain rights with respect to the personal data. Our goal is to respect your rights. Please understand that we may have certain obligations to maintain personal data records despite your requests to exercise the following rights, such as for legal and accounting purposes. We ask that you read these rights carefully.
Right of Access (also known as "Subject Access Request"): To receive a copy of the personal data we hold about you, please contact us, see the Contact Details section below. Please understand that you will need to provide a copy of two of the following separate pieces of identification:
Utility bill (covering the last 3/6 months)
Current vehicle registration document
Bank statement (covering the last 3/6 months)
Rent book (covering the last 3/6 months)
Right to Rectification: You may ask us to update and correct any out-of-date or incorrect personal data that we hold about you, or to complete incomplete personal data.
12. YOUR ADDITIONAL RIGHTS WITH RESPECT TO YOUR PERSONAL DATA
You may have the following additional rights, detailed below.
Please note that if we erase all information about you and you make a future purchase or otherwise become a future customer, then we will not be aware of your prior requests or objections.
In respect of the additional rights outlined above, we request that you contact us via the Contact Details shown in Clause 13 below and we will provide you with additional information regarding your rights in connection with your specific request.
13. CONTACT DETAIL
You are welcome to reach us by emailing to email@example.com
14. UPDATES TO THIS POLICY